Privacy Policy

Effective Date: [ 01 /12 / 2025 ]
Last Updated: [ 01 / 12 / 2025 ]

This Privacy Policy governs how VRK GATE & ESE Academy (“we”, “us”, “our”, “the Academy”) collects, uses, discloses and protects personal information of students, parents/guardians, website visitors, and other individuals (“you”, “your”). By enrolling, registering, using our services or visiting our website, you accept the practices described in this Policy.

1. Scope

This Policy applies to personal information collected:

via our website, offline or online enrolment/registration processes, and in-academy activities;
from students (including minors), parents/guardians, employees, contractors and other stakeholders;
whether collected directly or via third-party service providers acting on our behalf.

2. What Information We Collect

We may collect the following categories of personal data:

Identity & contact information: name, gender, date of birth, photograph, address, phone number, email address, emergency contact details (for students);
Educational / course details: enrolment data, grades, attendance, test/assessment results, feedback, course history;
Financial/payment information: fee payment records, transaction details (note: sensitive-card data is handled by the payment gateway, if used);
Website/online interaction data: IP address, browser type, device, cookies, log-files, navigation patterns;
Images/videos: photos or video recordings of students/staff during classes, events, for internal use or promotional purposes (with consent, if required);
Other information as required for legal/regulatory compliance, safety & security, or operation of the Academy.

3. Use of Your Information

We use your information for purposes including:

Managing enrolment, registration, attendance, academic records and communications;
Providing the educational services, courses and support you have requested;
Payment processing, billing, debt recovery and financial record-keeping;
Improving our services, website, teaching methods, and student experience;
Safety, security and campus management (including CCTV/surveillance where applicable);
Compliance with legal, regulatory or contract obligations;
Marketing and promotions (only with your consent, where required).

4. Sharing / Disclosure of Information

We will not sell your personal information. We may disclose your information in the following circumstances:

To our service providers, contractors or third-party partners who support our operations (e.g., payment gateways, IT/cloud services, analytics) — only to the extent necessary and subject to confidentiality obligations;
To competent law-enforcement or regulatory authorities when required by law or to protect our rights, property or safety;
With your explicit consent (for example, when you agree to have a photo/video used for promotional material).

5. Data Retention & Security

We retain personal data only as long as necessary for the purposes for which it was collected, or to meet legal, regulatory or audit obligations.
We implement reasonable technical and organisational measures to protect personal data from unauthorised access, misuse, alteration or destruction (such as secure servers, access controls, encryption where appropriate).
Despite our efforts, transmission of data over the internet or storage cannot be guaranteed as 100 % secure; you acknowledge this inherent risk.

6. Cookies / Website Tracking

Our website may use cookies and similar technologies to enhance user experience, analyse trends, administer the website and for other internal purposes. You may choose to disable cookies via your browser settings; however, this may affect functionality.

7. Children / Minor Students

If you are a parent/guardian of a minor enrolled with us, we collect and process data with your consent or as permitted by law. We encourage parents/guardians to monitor and guide their child’s online activity.

8. Your Rights

Depending on applicable law, you may have the right to:

Request access to or correction of your personal information;
Request the deletion or restriction of processing of your personal information (subject to legal/regulatory obligations);
Object to processing of your personal information (where lawful basis permits);
Withdraw consent (for specific uses) — though this may impact our ability to provide services;
Request transfer of your personal information in a structured, commonly used format (where applicable).
To exercise any of these rights, please contact us at the details given below. We may charge a reasonable fee if permitted by law.

9. Changes to the Privacy Policy

We may update this Privacy Policy from time to time (for example, to reflect new laws, technologies or our service offerings). We will notify you of significant changes by posting the updated policy on our website with a revised “Last Updated” date. Continued use of our services after changes constitutes your acceptance of the updated Policy.

10. Contact Us

If you have questions or concerns about this Policy or our privacy practices, please contact:
VRK GATE & ESE Academy
Gayatri Degree College , Plot No.3, Naidu Colony, Thotapalem, Vizianagaram 535 003
mail: vrkgate@gmail.com,vrkese@gmail.com
Phone: 93475 19652, 93475 49652

Privacy Policy

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